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  • 2025

May Newsletter 2025

Monday, 05 May 2025 by Randy Gonzalez

May Newsletter 2025

Layout Designed and Published by Eva Jiang

May at DRDA: A Season of Growth, Momentum, and Opportunity

As the spring tax season winds down, May marks a fresh chapter at DRDA — one focused on progress, innovation, and laying the foundation for a strong year ahead.

A Message from Leadership: Embracing a Dynamic Environment

At DRDA, we’re not just reacting to change — we’re leading it. As Doug Dickey shares in this month’s issue, we pride ourselves on cultivating a dynamic environment where personal, professional, and organizational growth are all part of our DNA. Whether it’s through embracing new technologies or fostering a culture of agility and learning, we’re committed to supporting the future of every team member.

Spotlight on Recruiting: More Than a Job Fair

This month, DRDA attended a Houston job fair, and it was a huge success. These events are not just about finding talent — they’re about telling our story, connecting with our community, and reinforcing what makes DRDA a great place to work. Every handshake is a chance to share our mission and culture.

IT, CRM, and Cloud Services: What’s Next?

The IT team is preparing for major upgrades this summer, including a new CRM system and expanded cloud services. These enhancements aim to streamline communication, improve efficiency, and better serve both our internal teams and clients. A refreshed company website is also in the works, powered by updated branding and collaboration with Marketing.

Tax Planning Tip: Check Your Withholding Now

Now’s the perfect time to review your 2025 tax withholding. The IRS encourages everyone to use its free Tax Withholding Estimator to avoid surprises next year. Whether your life circumstances have changed or you want to fine-tune your finances, proactive adjustments now can make a big difference later.

Defined Benefit Plans: Evolving for Modern Needs

Our retirement services team shared insights into how cash balance plans are gaining traction as a modern alternative to traditional defined benefit plans. With legal clarity and flexibility, these plans are especially popular with small to mid-sized businesses seeking predictable costs and strong retirement benefits.

Finance & Facilities: Full Steam Ahead

With tax season behind us, our Finance Department is focused on cleaning up AR, improving workflows, and exploring new AI tools to improve dashboarding and forecasting. Thanks to everyone’s hard work. Meanwhile, parking lot improvements are underway — part of our ongoing effort to make DRDA a great place to work.

Department Updates and Shoutouts

  • CAS Team: Catching up post-season, streamlining systems, and improving onboarding.
  • Production Admin: Preparing for Texas Franchise and BORSA 5500 deadlines.
  • Attestation Team: Focused on audits, reviews, and staying ahead of accounting changes.
  • Client Onboarding: Welcomed 42 new entities in March — thanks to everyone involved!
  • Human Resources: Friendly reminder — full-time employees are eligible for the medical reimbursement plan after 90 days.

A special thank-you to all team members across departments for your continued collaboration and commitment. From UltraTax support to helping clients navigate portals, you exemplify what DRDA is all about.

Together, we move forward — stronger, smarter, and ready for what’s next.

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Do You Need a Formal Valuation for Your BORSA/ROBS Plan? Here’s What Business Owners Should Know

Friday, 11 April 2025 by DRDACPA LLC

By: Bryan Uecker, QPA, QPFC, AIF, AIFA


Introduction


If you’re using a Business Owners Retirement Savings Account (BORSA) or Rollover as Business Startup (ROBS) to fund your business dreams, you’ve probably wondered about valuation requirements. As a business owner, understanding when and how to value your BORSA/ROBS plan assets isn’t just about checking a box—it’s about protecting your investment and staying compliant with IRS regulations. Let’s break down everything you need to know about BORSA/ROBS plan valuations in plain English.


Why Valuations Matter in Your BORSA/ROBS Plan


Think of your BORSA/ROBS plan valuation like a regular health check-up for your business. It’s essential because:

  • It helps ensure your retirement funds are being managed properly
  • It keeps you compliant with IRS regulations
  • It protects you from potential penalties and prohibited transactions
  • It provides crucial information for making business decisions

When Do You Need a Formal Valuation?

The Simple Answer: It Depends on Your Activity

Not every BORSA/ROBS plan needs a formal valuation with an independent appraiser every year. Here’s when you might be able to use a less formal approach:

  • You’re running a single-participant plan
  • Your plan hasn’t made any contributions during the year
  • You haven’t processed any distributions
  • There haven’t been any investment changes
  • You haven’t conducted any transactions involving employer securities

When to Get Formal


However, certain situations definitely call for a more formal valuation approach:

  1. During Major Transactions
    • When making contributions to the plan
    • When processing distributions
    • During transactions involving employer securities
  2. For Complex Assets
    • When dealing with hard-to-value assets
    • If you’re planning significant business changes
    • When the IRS might request additional documentation

Real-World Implications


The IRS has found that many BORSA/ROBS arrangements face challenges within their first three years. One common pitfall? Improper valuations. To avoid becoming a cautionary tale, consider these best practices:

Best Practices for BORSA/ROBS Valuations

  1. Annual Review
    • Schedule regular valuations
    • Document your valuation method
    • Keep detailed records
  2. Professional Support
    • Consider working with valuation experts
    • Consult with BORSA/ROBS specialists
    • Maintain relationships with financial advisors
  3. Documentation Requirements
    • Keep detailed records of all valuations
    • Maintain proof of your methodology
    • Store copies of all relevant paperwork

Common Questions from Business Owners


“How accurate does my valuation need to be?”

Your valuation needs to reflect the true fair market value of your business assets. This isn’t about guesswork—it’s about using legitimate, defensible methods.

“What happens if I get it wrong?”

Incorrect valuations can lead to:

  • IRS penalties
  • Compliance issues
  • Potential plan disqualification
  • Tax complications

Tips for Success

  1. Stay Organized
    • Keep a calendar of valuation deadlines
    • Maintain clear documentation
    • Track all business changes that might affect valuations
  2. Plan Ahead
    • Budget for professional valuations when needed
    • Consider timing of major business decisions
    • Think about future exit strategies

Conclusion

While BORSA/ROBS plan valuations might seem daunting, they don’t have to be. The key is understanding when you need a formal valuation and when a less formal approach will suffice. Remember, the goal is to protect your investment while staying compliant with IRS requirements.

Take Action

  1. Review your BORSA/ROBS plan’s current valuation status
  2. Schedule any needed valuations
  3. Consult with professionals if you’re unsure
  4. Document your valuation process

Remember, your BORSA/ROBS plan is more than just a funding mechanism—it’s a crucial part of your business and retirement strategy. Treating valuations with the attention they deserve will help ensure your long-term success.

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  • Published in ROBS 401(k), ROBS 401k Provider, Small Business, Starting a Business
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April Newsletter 2025

Thursday, 03 April 2025 by DRDACPA LLC

April Newsletter 2025

Layout Designed and Published by Eva Jiang

DRDA April 2025 Highlights: Culture, Learning Styles & Business Success

As we welcome spring, DRDA celebrates another record-breaking tax season, our team’s dedication, and exciting developments in our firm. Here’s what’s new this month!

Building Strong, Respectful Relationships at DRDA

At DRDA, fostering respectful relationships is a core value. We emphasize open communication, consistency, mutual benefit, conflict resolution, and empathy to create a thriving work environment. This commitment ensures that both our team members and clients feel valued, heard, and supported.

Congratulations to Our Q1 2025 Culture Champion: Dena May!

Dena May has been recognized as DRDA’s Culture Champion for her unwavering dedication, positive energy, and team-first mentality. Whether offering a helping hand or brightening the office with her cheerful spirit, Dena exemplifies what it means to be part of the DRDA family.

How Do You Learn Best? Exploring Learning Styles in the Workplace

Understanding different learning styles helps improve workplace training and collaboration. At DRDA, we recognize:

  • Visual learners who prefer images and charts
  • Auditory learners who absorb information through discussions
  • Reading/writing learners who excel through text-based content
  • Kinesthetic learners who learn best through hands-on experience
  • Logical learners who thrive on data and problem-solving
  • Social learners who prefer group collaboration
  • Solitary learners who excel through independent study

By identifying your learning style, you can enhance productivity and efficiency in the workplace!

Rebranding at DRDA: More Than a New Look

Rebranding isn’t just about logos—it’s about refining how we connect with clients and grow in the marketplace. Our marketing team is ensuring that DRDA’s evolving brand reflects our mission, values, and long-term vision.

Key benefits of rebranding:

  • Enhancing brand recognition
  • Refining messaging for consistency
  • Reaching new audiences
  • Staying competitive

Your role? Stay updated on branding materials, share our refreshed identity, and provide feedback!

BORSA/ROBS Plans: Do You Need a Formal Valuation?

If you’ve used a BORSA/ROBS plan to fund your business, staying IRS-compliant is essential. While not every plan requires an independent valuation annually, formal valuations are needed for major transactions and complex assets.

Best practices for staying compliant:

  • Conduct annual reviews and maintain records
  • Seek professional valuation guidance
  • Keep thorough documentation

Staying proactive protects your financial future and ensures compliance.

DRDA is committed to supporting our team and clients through continued growth, innovation, and community involvement. Stay tuned for more updates next month!

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SOLO 401(k) PLANS

Wednesday, 12 March 2025 by DRDACPA LLC

By: Bryan Uecker, QPA, QPFC, AIF, AIFA

SOLO 401(k) PLANS

With the growing gig economy and more individuals choosing self-employment, solo 401(k) plans are gaining significant interest. Understanding these retirement plans and their unique benefits can help eligible small business owners maximize their retirement savings.


What is a Solo 401(k) Plan?

A solo 401(k), also known as a one-participant plan, is a 401(k) plan designed for business owners and their spouses. These plans are exempt from many of the more complex rules that apply to larger 401(k) plans, such as nondiscrimination testing, because they don’t cover any non-owners.


Solo 401(k) plans are popular among small business owners because they are easy to manage while allowing participants to make substantial contributions—up to the IRS 415(c) limit each year—without the restrictions larger plans typically face.


Who Qualifies for a Solo 401(k) Plan?

A solo 401(k) plan is only available to businesses with no employees other than the owner(s) and their spouses. If a business employs a non-owner who is eligible to participate in the plan, it no longer qualifies for a solo 401(k), even if the employee chooses not to participate. Failing to meet this requirement can result in IRS penalties, including corrective contributions or plan disqualification.


The plan loses its solo status the moment a non-owner becomes eligible for participation, so it’s crucial to notify your 401(k) provider in advance to ensure a smooth transition.


Additional considerations:
• If your business is part of a controlled group or affiliated service group (ASG), you cannot exclude their employees to qualify for a solo 401(k).
• Starting January 1, 2024, long-term part-time (LTPT) employees cannot be excluded from the plan, even if they don’t meet the plan’s typical eligibility requirements.


401(k) Rules That Don’t Apply to Solo Plans

Because solo plans don’t cover non-owners, they are exempt from many rules aimed at ensuring fairness for employees. These rules include:
• Nondiscrimination testing: Solo plans automatically pass the 410(b) coverage, ADP/ACP, and 401(a)(4) nondiscrimination tests, since they only cover Highly-Compensated Employees (HCEs).
• Top-heavy testing: Although all solo plans are top-heavy, the top-heavy minimum contribution requirement is irrelevant because there are no non-key employees to allocate funds to.
• Participant disclosures: Solo plans are not required to provide Title I disclosures, like Summary Plan Descriptions or Summary Annual Reports, which apply to other 401(k) plans.
• Form 5500 filing: Solo plans are exempt from filing Form 5500 unless their assets exceed $250,000 by the end of the plan year.
• Fidelity bond: Since solo plans are not subject to ERISA, there’s no requirement for a fidelity bond, which protects against losses from fraud or dishonesty in ERISA-covered plans.


401(k) Rules That Do Apply to Solo Plans

Even though solo plans are simpler, they must still comply with some key rules:
• Contribution limits: The IRS limits for 2025 are:
– 415(c) limit: $70,000 + $7,500 catch-up
– 402(g) limit: $23,500 + $7,500 catch-up
• Form 5500-EZ: If plan assets exceed $250,000 by the end of the plan year, you must file Form 5500-EZ.
• Participant disclosures: Some disclosures, like the 404(a)(5) fee notice or safe harbor 401(k) notices, apply if relevant to your plan.


Solo 401(k) Plan Design Considerations

Most solo 401(k) plans have low fees due to their simplicity, but some providers may limit features such as participant loans or in-service distributions to maximize profits. While this may not concern some business owners, others might find these limitations restrictive.


If you have a high income, consider making “mega backdoor” Roth IRA contributions to your solo 401(k). This strategy allows you to make large after-tax contributions to the solo plan and then roll them over to a Roth IRA for tax-free retirement distributions. To use this strategy, your solo plan must allow voluntary after-tax contributions and in-service distributions.


Deadline to Adopt a New Solo 401(k) Plan

Thanks to the SECURE Act of 2019 and SECURE 2.0, the deadlines for adopting and contributing to a solo 401(k) have been extended:
• Adoption deadline: You can adopt a solo plan retroactively and make profit-sharing contributions up until the tax return due date (including extensions). For instance, if your 2024 tax return is extended to September 15, 2025, you have until that date to adopt a solo 401(k) for 2024.
• Contribution deadline: Sole proprietors and owners of single-member LLCs can make retroactive employee contributions to a new solo plan by the tax return due date (excluding extensions).

Maximize Your Solo 401(k) Plan

Solo 401(k) plans offer significant benefits to business owners, including large contribution limits, “mega backdoor” Roth contributions, and lower costs compared to traditional 401(k) plans. However, it’s essential to choose a 401(k) provider that offers flexibility in plan design, allowing you to fully maximize the benefits of your solo 401(k). Avoid providers with restrictive features that could limit your ability to get the most from your plan.

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Social Security: Current Status and Challenges

Tuesday, 11 March 2025 by DRDACPA LLC

By: Bryan Uecker, QPA, QPFC, AIF, AIFA

Social Security remains a critical topic of discussion due to ongoing concerns about its solvency and future. Recent expert panels have examined the program’s state and potential improvements.


Public Support and Confidence


Research by the National Institute on Retirement Security (NIRS) shows strong public support for Social Security, with many considering it a crucial government program. However, confidence in benefit delivery varies, with older generations generally more confident than younger ones.


Key Challenges


Gopi Shah Goda of the Brookings Institution outlined four main challenges:

  1. Financial shortfalls
  2. Program rigidity
  3. Inadequate coverage of elderly financial risks
  4. Persistent poverty among survivors

Proposed Solutions

Experts suggest reforming rather than replacing Social Security. Recommendations include:

  1. Increased funding through dedicated tax flows
  2. Indexing benefits to longevity
  3. Expanding private retirement plans
  4. Establishing a commission for thorough examination

Broader Implications


Discussions also touched on whether Social Security should primarily serve as income replacement or an anti-poverty safety net. Consensus remains on its critical role in retirement security for most Americans.


Moving forward, addressing these challenges while preserving Social Security’s core mission will require thoughtful, bipartisan efforts.

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  • Published in ROBS 401(k), ROBS 401k Provider, Small Business, Starting a Business
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March Newsletter 2025

Tuesday, 11 March 2025 by DRDACPA LLC

March Newsletter 2025

Layout Designed and Published by Eva Jiang

Spring into March with DRDA: Exciting Updates & Busy Season Ahead

As we step into March, spring brings new energy—and a busy season for all of us at DRDA! With tax and audit season in full swing, our team is working hard to support our clients while continuing to grow and innovate.

Key Highlights from This Month’s Newsletter:

Doug’s Corner: DRDA’s Culture & Commitment to Excellence

Doug shares insights on how we foster a culture of teamwork, innovation, and client success. Our dedication to continuous improvement and collaboration remains at the heart of what we do.

Department News & Updates

Client Accounting Services (CAS) – The team is streamlining processes and improving collaboration with other departments to minimize tax adjustments and improve efficiency.

Tax Department – With the IRS increasing audits and tax deadlines approaching, the team is focused on proactive planning and ensuring accuracy in all filings. The Production Admin team is also working hard to manage extensions and deadlines.

IT Department – The tech world is evolving rapidly! The team is focused on AI and cloud-based accounting, especially with the transition to QuickBooks Online as QuickBooks Desktop is set to be discontinued later this year.

Marketing & Video Strategy – Video content continues to be a powerful engagement tool. The marketing team is working on webinars, testimonials, and behind-the-scenes content to strengthen DRDA’s brand.

HR & Recruiting – Attracting top talent remains a priority, and we’re offering employee referral bonuses for successful hires. Plus, a huge thank you to Eva Jiang and Lalo Cardenas for their great work in presenting to students at UHCL!

Welcoming Our Newest Team Member

Join us in welcoming Jennifer “Jen” Salisbury to the CAS team! Jen brings extensive bookkeeping and tax expertise, along with a fun spirit and love for trivia.

Upcoming Events

March is packed with events, including Employee Appreciation Day, International Women’s Day, and St. Patrick’s Day. Don’t forget to set your clocks forward for Daylight Savings Time on March 9!

Employee Shoutouts

A huge thank you to our amazing team members for their dedication! From guiding clients through tax processes to stepping up for internal projects, your hard work does not go unnoticed.

Looking Ahead

As we continue navigating the busy season, let’s stay focused, support each other, and maintain our commitment to excellence. A big thank you to everyone for your dedication and teamwork—together, we make DRDA stronger!

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Understanding Cycle 3 Restatements for Defined Benefit (DB) Plans

Friday, 07 February 2025 by DRDACPA LLC

By: Bryan Uecker, QPA, QPFC, AIF, AIFA

Defined Benefit (DB) Plans are an essential component of retirement planning, offering predictable income streams for participants. However, staying compliant with government regulations is critical for plan sponsors. One of the key compliance requirements is the periodic restatement of plan documents to reflect legislative and regulatory changes. We’re currently in the Cycle 3 Restatement period for DB Plans, and plan sponsors should ensure they meet the deadlines and requirements to remain compliant.


What Are Cycle Restatements?


Cycle restatements are part of the IRS’s pre-approved plan document program. Every few years, the IRS requires plan sponsors of retirement plans—such as Defined Contribution (DC) and Defined Benefit (DB) Plans—to restate their plan documents. These restatements incorporate recent legislative and regulatory updates to ensure the plan operates in compliance with current laws.
For DB Plans, the current restatement period, known as Cycle 3, opened August 1, 2023 and will close on March 31, 2025. Plan sponsors must adopt the updated Cycle 3 document within this window.


What’s New in Cycle 3 Restatements for DB Plans?


Cycle 3 restatements incorporate a variety of regulatory and legislative updates enacted since the last restatement cycle. Some key updates include:

  1. SECURE Act
    The Setting Every Community Up for Retirement Enhancement (SECURE) Act introduced provisions to expand access to retirement savings and increase flexibility. Employers must ensure their DB Plans reflect these changes, such as updated rules for required minimum distributions (RMDs).
  2. Bipartisan Budget Act of 2018
    This legislation introduced changes to hardship withdrawals and other plan operations that may need to be reflected in the updated document.
  3. Other IRS Guidance
    Recent IRS procedures and notices have clarified certain operational requirements for DB Plans, which should now be incorporated into the Cycle 3 restatements.

Why Are Restatements Important?


Plan restatements aren’t just a bureaucratic requirement—they’re essential for maintaining the tax-qualified status of your DB Plan. A failure to restate the plan document by the deadline can result in significant penalties, including the potential loss of tax benefits for both the employer and plan participants. Regular updates also help ensure the plan is operating as intended and providing the intended benefits.
If you have questions about Cycle 3 restatements or need assistance navigating the process, don’t hesitate to reach out to DRDA as your TPA . Compliance may seem complex, but with proper guidance, it’s entirely manageable!

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  • Published in ROBS 401(k), ROBS 401k Provider, Small Business, Starting a Business
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February Newsletter 2025

Thursday, 06 February 2025 by DRDACPA LLC

February Newsletter 2025

Layout Designed and Published by Eva Jiang

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Pros and Cons of Emergency Accounts Inside a 401(k) Plan (SECURE 2.0)

Friday, 10 January 2025 by DRDACPA LLC

By: Bryan Uecker, QPA, QPFC, AIF, AIFA

Under the SECURE 2.0 Act, a new feature allows employees to access emergency savings within their 401(k) plans. This is designed to provide workers with more flexibility to cover unexpected expenses without needing to resort to high-interest loans or credit cards. Here’s a breakdown of the potential benefits and drawbacks of incorporating emergency savings accounts inside a 401(k) plan:


Pros:

  1. Accessibility for Employees:
  • Emergency Fund Access: Employees can set aside up to $2,500 in an emergency savings account within their 401(k). This provides a quick and easy way to access emergency funds without having to worry about depleting personal savings or taking on high-interest debt.
  • Early Withdrawals without Penalty: If structured correctly, employees may withdraw emergency funds without incurring the 10% early withdrawal penalty (though income tax may still apply).

2. Tax-Advantaged Growth:

  • Tax-Deferred Contributions: Contributions to the emergency savings account within the 401(k) plan grow tax-deferred. This can be an attractive option for employees, as the funds will accumulate without being subject to annual income taxes.
  • Potential for Employer Contributions: Employers may be able to match emergency savings contributions, further boosting employees’ savings potential.

3. Encouragement of Savings:

  • Automatic Payroll Deductions: Employees may be able to set up automatic contributions directly from their paychecks. This can help establish the habit of saving for unexpected expenses, even if it’s just a small amount each pay period.
  • Financial Security: Access to emergency savings in a 401(k) plan gives employees peace of mind, knowing that they have a built-in safety net to deal with unforeseen financial burdens.

4. Enhanced Retirement Contributions:

  • Employees may contribute to their emergency savings and retirement savings simultaneously, allowing for the long-term benefits of retirement planning while addressing short-term liquidity needs.

Cons:

  1. Limited Emergency Fund Access:
  • Withdrawals Are Still Subject to Income Tax: While the penalty is waived, emergency fund withdrawals are still subject to income tax, which may reduce the amount of the funds employees actually receive.
  • Limits on Withdrawals: Withdrawals from the emergency savings account are restricted to specific qualifying circumstances. Employees may not have the same flexibility as they would with a regular savings account, and not all emergencies may qualify.

2. Reduced Contributions to Retirement Fund:

  • Emergency Savings Could Impact Retirement Contributions: If employees are putting funds into their emergency account within the 401(k), it may reduce their ability to maximize contributions to their retirement savings. This could impact long-term financial planning for retirement.
  • Potential for Missed Investment Growth: While the funds in emergency savings are protected from market volatility, they may also miss out on the higher returns associated with more aggressive investments in the main portion of the 401(k) plan.

3. Complexity and Administration:

  • Additional Administration for Employers: Employers will need to track both regular 401(k) contributions and emergency savings contributions. This adds another layer of complexity to plan administration and may require additional time and resources.
  • Employee Confusion: Employees may be confused about how their emergency savings are structured within their 401(k) and how this fits into their overall retirement planning strategy. Clear communication and guidance from employers will be necessary to avoid confusion.

4. Potential for Overuse:

  • Overreliance on Emergency Savings: Employees might be tempted to use emergency funds more frequently, draining the emergency savings account. This can reduce the funds available for true emergencies, potentially leaving employees without the necessary resources when they need them the most.

5. Impact on Future Withdrawals:

  • Tax Implications: Since the emergency savings are inside the 401(k), any withdrawals from this account will still count toward the total 401(k) balance, potentially increasing the taxable amount when the employee retires or takes distributions.

Conclusion:


The inclusion of emergency savings accounts within a 401(k) plan under SECURE 2.0 offers significant benefits, particularly in providing employees with an accessible, tax-advantaged way to manage unexpected expenses. However, it also comes with challenges related to tax implications, withdrawal restrictions, and the potential for reduced retirement savings growth.


Employers and employees must carefully weigh the pros and cons, ensuring they balance short-term financial flexibility with long-term retirement planning goals. With proper structure and communication, emergency accounts within 401(k) plans can be an excellent tool for enhancing financial security and preparedness.

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  • Published in ROBS 401(k), ROBS 401k Provider, Small Business, Starting a Business
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January Newsletter 2025

Saturday, 04 January 2025 by DRDACPA LLC

January Newsletter 2025

Layout Designed and Published by Eva Jiang

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  • Do You Need a Formal Valuation for Your BORSA/ROBS Plan? Here’s What Business Owners Should Know

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DRDA, LLC is a proactive CPA firm offering guidance and support so you can achieve your business and financial goals.

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